00 - 10032371 - Cover letter.pdf

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CONFIDENTIAL

Postfach 5180  65726 Eschborn

To all candidates

Date 08.10.2026

Tender number: 10032371 Project processing number: G-100214-001 Project title: Strengthening reproductive health and empowerment of young women Works/services tendered: Tanga Youth: Empowered and Supported (Tanga YES!) Country: Tanzania

Procedure type: Negotiated procedure with competitive tender

Invitation to submit a request to participate

Dear Sir/Madam,

Thank you for your interest in this procurement procedure.

The German Federal Ministry for Economic Cooperation and Development (BMZ) has commissioned us to implement the above project. Against this background, Section 3.2 of the General Terms and Conditions of Contract governing legislation on public sector pricing applies.

Please submit your request to participate by 12:00 noon (Berlin, Germany time zone) on 10th November 2026. Please submit your request to participate in English in accordance with the requirements stipulated in the procurement documents. Details of our submission requirements are explained in this letter and in the requirements for application included with the procurement documents.

The request to participate consists of the following documents, which must be submitted in full:

• Self-declaration of eligibility with attachments

Last update: 01/2026 Created by: Division E200

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• Declaration by candidate/bidding consortium (if relevant) • Declaration of eligibility based on the capacities of other entities (if relevant)

The following documents are not to be submitted at this stage, but only at the tender submission stage:

• Technical bid (including concepts and CVs) • Price bid

The technical bid is weighted at T: 70%, the financial bid at F: 30%. Set budgets items stated in the tender documents for the financial bid are not part of the evaluation and weighting of the financial bids. Weighting is based on the formula:

Technical assessment of tenderer Lowest financial bid = 0,7 x + 0,3 x Assessment of best technical bid Tenderer price

If we receive more than five requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the five candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than three requests to participate.

If it is not possible to make a clear selection of up to five candidates for the phase of submitting the tenders on the basis of the criteria listed in the procurement documents (e.g. if a number of candidates achieve the same overall eligibility score), we reserve the right to increase the maximum number of five.

We also reserve the right to award the contract on the basis of initial tenders without entering into negotiations.

We also reserve the right, once the initial tenders have been submitted, to make a selection on the basis of the criteria listed in the procurement documents and only to enter into negotiations with the three tenderers that receive the highest scores.

In addition, we reserve the right to conduct the negotiations in consecutive phases with a view to reducing the number of tenders under negotiation on the basis of the contract award criteria specified in the annex.

Planned schedule for the rest of the procurement procedure:

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Questions Please raise any commercial, technical or procedural questions promptly, and no later than the deadline for submission of queries specified in GIZ’s e-procurement tender platform. Questions can only be submitted electronically, using GIZ’s e-procurement tender platform. Non-compliance may result in your tender not being considered.

Sustainability We have developed a Guide for Practicing Corporate Sustainability (GPS) so that our contractors can learn about corporate sustainability at GIZ. We invite you to go through GPS and obtain a participation certificate, which you can hand in with the proposal.

Participation in GPS does not influence the award decision in this procedure. However, we would very much welcome your taking part in GPS: http://gps.giz.de/en.

Our requirements for application and other procurement documents, which are listed in the annex below, also apply.

Yours sincerely,

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Nino Miketinac Senior Contract Manager E2A0 Contract Management

(Sent electronically without signature)

Annexes

1. Valid version of terms and conditions for application for the award of contracts for services and work in the version currently in force

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2. Valid version of General Terms and Conditions of Contract (AVB) for supplying services and work on behalf of GIZ in the version currently in force
3. Terms of reference and annexes
4. Special terms and conditions of contract
5. Request to participate and self-declaration of eligibility by candidates in calls for competitive tender
6. Declaration of eligibility based on the capacities of other entities
7. Grid for assessing the eligibility of candidates/tenderers
8. Price schedule
9. Grid for the technical assessment of tenders above the EU threshold
10. Declaration by candidate/bidding consortium
11. Time record
12. Template local contributions contract
13. Guideline on local contributions in consulting contracts
14. Information on data processing in accordance with Article 13 of the EU General Data Protection Regulation (GDPR) (‘data protection information’)

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