Price List
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| = to be filled out by the tenderer | ||||||||
| Price factors | Indicative volume (EIT RawMaterials) | Prices by tenderer (These columns are to be filled out by the tenderer) | ||||||
| Pos. | Price factor | Unit | Billing | Description / what is included | Unit price (EUR net) | Cost year 1 (EUR net) | Comments by tenderer | |
| A) | Modules (platform fee per module) | |||||||
| A.1 | Accounts Payable | per month | Monthly | Incoming invoices and approval workflows | 1 | 0 | ||
| A.2 | Cards & Expenses | per month | Monthly | Virtual cards, physical cards and expense reports | 1 | 0 | ||
| A.3 | Procurement | per month | Monthly | Purchase requests / PO handling, 2-way and 3-way matching | 1 | 0 | ||
| A.4 | Travel | per month | Monthly | Travel requests and travel booking | 1 | 0 | ||
| B) | Legal entities & users | |||||||
| B.5 | Legal entities | per entity per month | Monthly | e.V., GmbH and 6 CLCs | 8 | 0 | ||
| B.6 | Full users | per user per month | Monthly | Requesters, approvers, budget owners, accountants, admins | 40 | 0 | ||
| B.7 | Light users | per user per month | Monthly | Users who only submit expenses / receipts or book travel | 125 | 0 | ||
| C) | Corporate cards | |||||||
| C.8 | Physical cards | per card per month | Monthly | 40 | 0 | |||
| C.9 | Virtual cards | per card per month | Monthly | 25 | 0 | |||
| D) | Volume-based fees | |||||||
| D.10 | Purchase orders | per PO | Per unit | Indicative number of POs per year | 2500 | 0 | ||
| D.11 | Incoming invoices | per invoice | Per unit | Indicative number of supplier invoices per year | 2500 | 0 | ||
| D.12 | Expense reports | per report | Per unit | Indicative number of expense reports per year | 1000 | 0 | ||
| D.13 | Outgoing payments – SEPA | per payment | Per unit | Payments executed from the solution | 2300 | 0 | ||
| D.14 | Outgoing payments – non-SEPA / international | per payment | Per unit | Payments executed from the solution | 200 | 0 | ||
| D.15 | FX fee on card transactions in foreign currency | % of FX volume | % of volume | Indicative volume = foreign currency card spend per year in EUR; price = fee in % (e.g. 0.015 = 1.5%) | 100000 | 0 | ||
| D.16 | Travel booking fee | per booking | Per unit | Flights, rail, hotels, rental cars booked in or via the solution | 1000 | 0 | ||
| E) | Integrations & environments | |||||||
| E.17 | DATEV interface | per entity per month | Monthly | For the 2 entities that use DATEV: EIT RawMaterials e.V. and EIT RawMaterials GmbH | 2 | 0 | ||
| E.18 | Exports to other accounting systems | per entity per month | Monthly | Configurable exports for entities without DATEV (CLCs) | 6 | 0 | ||
| E.19 | SSO (Microsoft Entra ID) | per month | Monthly | For all legal entities | 1 | 0 | ||
| E.20 | HRIS integration | per month | Monthly | For all legal entities | 1 | 0 | ||
| E.21 | API access | per month | Monthly | 1 | 0 | |||
| E.22 | Sandbox / test environment | per month | Monthly | Included free of charge | 1 | 0 | 0 | |
| F) | Implementation & services | |||||||
| F.23 | Implementation | lump sum | One-off | One-off fee for all entities and modules in scope, incl. configuration, data migration (e.g. suppliers, open POs, users) and training of administrators and key users | 1 | 0 | ||
| F.24 | Support & SLA | per year | Annual | Ongoing support and service levels as per the offered SLA. Enter 0 if included in the module fees. | 1 | 0 | ||
| G) | Optional services contingent | |||||||
| G.25 | Consultant day rate | per day | Per unit | Further training, consulting, configuration changes, additional integrations | 1 | 0 | ||
| TOTAL year 1 (EUR net) | 0 | |||||||
| * Prices in EUR, net of VAT. Indicative volumes are set by EIT RawMaterials and are the common basis for comparing offers; they are not committed volumes. Fees are paid on actual quantities only. | ||||||||
| Billing: One-off = charged once; Monthly = 12 per year; Annual / Per unit / % of volume = based on the indicative annual volume. Components not stated in this Price List cannot be charged. The year-1 total is used for the financial evaluation. |