Declaration of Eligibility
| Unnamed: 0 | Unnamed: 1 | Unnamed: 2 | Unnamed: 3 | Unnamed: 4 | Unnamed: 5 | Unnamed: 6 | Unnamed: 7 | Unnamed: 8 |
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| = to be filled out by the tenderer | ||||||||
| Selection criteria | Criterion (EX/I)* | Declarations by tenderer (These columns are to be filled out by the tenderer) | ||||||
| period (please enter) | fulfilled/existing (yes/no) | Information/descriptions of the tenderer on the selection criteria | Documents (e.g. descriptions of reference projects) in an attachment with indication of the document name | |||||
| A) | Qualification and authorisation to pursue the professional activity | |||||||
| A1 | Registration with the commercial register (Indication of the HRB/HRA number and the register court) If there is no obligation to register (e.g. due to the legal form), corresponding information must be provided. | I | not applicable | |||||
| A2 | Registration with a professional or trade register in other EU Member States (For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU) | I | not applicable | |||||
| B) | Economic and financial standing | |||||||
| B1 | Total turnover Annual turnover in EUR (net), based on the last three completed financial years before the time limit for tenders, for which figures are already available. | I | ||||||
| B2 | Business liability insurance Evidence must be provided of business liability insurance for activities that are the subject of the tendered contract. Minimum requirement The business liability insurance to be proven must include the following minimum coverage: Personal injury, property damage and financial losses: EUR 500,000 sum insured per claim and limited to EUR 1 million sum insured for all claims in an insurance year. | EX | not applicable | |||||
| C) | Technical and professional ability | |||||||
| C1 | References Tenderers shall make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for the submission of tenders. For the purpose of this procurement procedure, a reference is defined as a contractual relationship between the tenderer and a client covering services which are comparable to the services which are subject of the tendered contract. Each of the following criteria has to be met through at least one reference (exclusion criteria): 1. The tenderer must demonstrate experience in project work in a multilingual and international environment (at least English and at least 2 countries). 2. The tenderer must demonstrate experience in providing a cloud-based spend management solution (Software-as-a-Service) covering at least purchase requests/purchase orders with multi-level approval workflows, incoming invoice processing and employee expense and corporate card management, including software hosting and maintenance services, for a client with at least 2 legal entities in at least 2 countries. 3. The tenderer must prove that the offered solution provides an interface to DATEV as well as configurable exports to other accounting/ERP systems. This must be demonstrated by concrete examples (e.g. clients using the DATEV interface, clients using exports to other ERP systems, interface documentation or sample export files). One reference may cover more than one of the above-mentioned exclusion criteria. Tenderers are requested to address the above-mentioned exclusion criteria in the description of the respective reference project if these are considered to be met by the tenderer. | |||||||
| Reference No 1 | ||||||||
| C1.1 | Client, contact data and project name | I | not applicable | |||||
| C1.2 | Contract value | I | not applicable | |||||
| C1.3 | Delivery or performance dates (last three years before the deadline for the submission of tenders) | EX | ||||||
| C1.4 | Services provided | |||||||
| C1.4.1 | The tenderer must demonstrate experience in project work in a multilingual and international environment (at least 2 languages and at least 2 countries) | EX | not applicable | |||||
| C1.4.2 | The tenderer must demonstrate experience in providing a cloud-based spend management solution incl. hosting and maintenance for a client with at least 2 legal entities in at least 2 countries | EX | not applicable | |||||
| C1.4.3 | The tenderer must prove that the offered solution provides an interface to DATEV as well as configurable exports to other accounting/ERP systems. This must be demonstrated by concrete examples (e.g. clients using the DATEV interface, clients using exports to other ERP systems, interface documentation or sample export files). | EX | not applicable | |||||
| Reference No 2 | ||||||||
| C1.1 | Client, contact data and project name | I | not applicable | |||||
| C1.2 | Contract value | I | not applicable | |||||
| C1.3 | Delivery or performance dates (last three years before the deadline for the submission of tenders) | EX | ||||||
| C1.4 | Services provided | |||||||
| C1.4.1 | The tenderer must demonstrate experience in project work in a multilingual and international environment (at least 2 languages and at least 2 countries) | EX | not applicable | |||||
| C1.4.2 | The tenderer must demonstrate experience in providing a cloud-based spend management solution incl. hosting and maintenance for a client with at least 2 legal entities in at least 2 countries | EX | not applicable | |||||
| C1.4.3 | The tenderer must demonstrate experience in providing a cloud-based spend management solution incl. hosting and maintenance for a client with at least 2 legal entities in at least 2 countries | EX | not applicable | |||||
| Reference No 3 | ||||||||
| C1.1 | Client, contact data and project name | I | not applicable | |||||
| C1.2 | Contract value | I | not applicable | |||||
| C1.3 | Delivery or performance dates (last three years before the deadline for the submission of tenders) | EX | ||||||
| C1.4 | Services provided | |||||||
| C1.4.1 | The tenderer must demonstrate experience in project work in a multilingual and international environment (at least 2 languages and at least 2 countries) | EX | not applicable | |||||
| C1.4.2 | The tenderer must demonstrate experience in providing a cloud-based spend management solution incl. hosting and maintenance for a client with at least 2 legal entities in at least 2 countries | EX | not applicable | |||||
| C1.4.3 | The tenderer must prove that the offered solution provides an interface to DATEV as well as configurable exports to other accounting/ERP systems. This must be demonstrated by concrete examples (e.g. clients using the DATEV interface, clients using exports to other ERP systems, interface documentation or sample export files). | EX | not applicable | |||||
| Reference No 4 | ||||||||
| C1.1 | Client, contact data and project name | I | not applicable | |||||
| C1.2 | Contract value | I | not applicable | |||||
| C1.3 | Delivery or performance dates (last three years before the deadline for the submission of tenders) | I | ||||||
| C1.4 | Services provided | |||||||
| C1.4.1 | The tenderer must demonstrate experience in project work in a multilingual and international environment (at least 2 languages and at least 2 countries) | EX | not applicable | |||||
| C1.4.2 | The tenderer must demonstrate experience in providing a cloud-based spend management solution incl. hosting and maintenance for a client with at least 2 legal entities in at least 2 countries | EX | not applicable | |||||
| C1.4.3 | The tenderer must prove that the offered solution provides an interface to DATEV as well as configurable exports to other accounting/ERP systems. This must be demonstrated by concrete examples (e.g. clients using the DATEV interface, clients using exports to other ERP systems, interface documentation or sample export files). | EX | not applicable | |||||
| Reference No 5 | ||||||||
| C1.1 | Client, contact data and project name | I | not applicable | |||||
| C1.2 | Contract value | I | not applicable | |||||
| C1.3 | Delivery or performance dates (last three years before the deadline for the submission of tenders) | EX | ||||||
| C1.4 | Services provided | |||||||
| C1.4.1 | The tenderer must demonstrate experience in project work in a multilingual and international environment (at least 2 languages and at least 2 countries) | EX | not applicable | |||||
| C1.4.2 | The tenderer must demonstrate experience in providing a cloud-based spend management solution incl. hosting and maintenance for a client with at least 2 legal entities in at least 2 countries | EX | not applicable | |||||
| C1.4.3 | The tenderer must prove that the offered solution provides an interface to DATEV as well as configurable exports to other accounting/ERP systems. This must be demonstrated by concrete examples (e.g. clients using the DATEV interface, clients using exports to other ERP systems, interface documentation or sample export files). | EX | not applicable | |||||
| C2.1 | Number of employees Declaration showing the tenderer's average annual number of permanent employees over the last three calendar years before the time limit for tenders. | I | 2025 | |||||
| I | 2024 | |||||||
| I | 2023 | |||||||
| C3 | Intended subcontracting | |||||||
| C3.1 | Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible. | I | not applicable | |||||
| *EX = Exclusion criterion I = Information criterion |