Invitation to Tender.pdf

[Seite 1]

Invitation to Tender

Measure: Signal Analyzer & Generator Tablet

Code number: 521 / 2026 / 9650232 (EKG/Year/GV)

Overview Deadline for questions from tenderers: 21.10.2026

Submission deadline (deadline for the submission of tenders): 28.10.2026, 11:00 am (time of receipt, preclusive period)

Acceptance deadline/binding period of the tender: 02.12.2026

The stipulations contained in the contract notice apply in addition to those in these Application Conditions; they also form the basis of the conditions presented here.

Page 1 of 9

[Seite 2]

I. Project Object (Type and Scope of the Service)

Within the framework of DLR`s research activities in the area of global navigation satellite systems (GNSS) at the Institute of Communications and Navigation the performance of individual satellite payloads needs to be assessed to support national and international interests and application developments. In this context it is necessary to acquire measurements at least in L-, S- and C-band (1 – 5.5 GHz). The captured signal will be ana-lysed according power, spectral purity, low level chip quality and coherence between signal components over a wide frequency range. For that purpose, we need spectrum/signal analysers capable to capture spectral as well as in-phase (I) and quadrature (Q) data with high analysis bandwidth, high dynamics/resolution and high amplitude accuracy and for special satellite tests. In this GNSS context also radio frequency interferences capturing and analysis plays an important role. Thus, the device shall be mobile to be able to go to the filed and capture specific signal scenarios. For hardware simulation purposes the handheld shall also be capable to replay the recorded signals as well as generate user specific signals provided by users as vector file. The procurement of such a Signal Analysers/IQ streaming & Signal Generator handheld (further referred simple as Signal Analyser & Generator Handheld) is necessary to fulfil these activities. Further information can be found in the attached Statement of Work (contract documents).

II. Basis of the Tender

The tender is to be drawn up on the basis of the tender documents, which according to Section 21 of the Regulation on Sub-Threshold Procurement (UVgO) consist of the following parts:

• Invitation to tender with Suitability Form • Contract documents (Specification of Services and contractual conditions)

The tenderer can only submit one tender at a time!

III. Instructions and Conditions for Carrying out the Procedure

1. Notes on the Use of Electronic Means in the Award Procedure, Section 7 of the Regulation on Sub-Threshold Procurement (UVgO)

a) Electronic means used The award procedure is executed exclusively via the largely browser-independent application of the e-tendering solution subreport ELViS. The data is transmitted via an encrypted Internet connection using a current Internet browser. The exchange of messages is handled exclusively via the platform's internal messaging system, which also includes a notification function with e-mail.

Applications to participate, tenders or confirmations of interest can be drawn up and transmitted as a matter of principle in any file format (PDF, Word, Excel, RTF, text, JPG, ZIP, etc.). The documents are transmitted via the Internet browser and encryption is carried out directly via the browser in

Page 2 of 9

[Seite 3]

accordance with the valid encryption standard (3072 bit). The component used to encrypt documents is the BSI-certified SecSignature plug-in of the firm SecCommerce.

A valid e-mail account is required for registration on the subreport ELViS platform.

The electronic submission of the documents is mandatory. The tender is to be submitted in text form (Section 126b of the BGB (German Civil Code)). This means that the name of the person authorised to sign in plain text in the required places is sufficient. Filling out coded forms does not constitute a change in the tender documents. The maximum file size is limited to 120 MB for each file.

b) Technical parameters for the submission of applications to participate, tenders and confirmations of interest by electronic means The candidate / tenderer requires: • an Internet connection, • an Internet-compatible computer with a recommended screen resolution of 1280 x 1024 pixels, • the Microsoft Windows operating system (from Windows XP SP3), MacOS X or Linux, • an up-to-date Internet browser (Firefox, Chrome, Microsoft Edge, Opera or Safari) and • a currently valid e-mail address.

c) Encryption and time recording methods used The connection to subreport ELViS is established exclusively via the secure HTTPS protocol and 256- bit encrypted. The connection uses TLS 1.2. SHA2 is used for message authentication. All tender documents, applications to participate or confirmations of interest are encrypted with PKCS#7.

2. Requirements for the Tender and Suitability Documents

a) Form and time limit for the submission of tenders together with the suitability documents Tenders which are submitted electronically must be completely uploaded by the deadline for submissions. However, tenderers are free to process and upload their tenders again until the deadline expires.

Tenders which do not comply with the specified form will be excluded from the further award procedure pursuant to Section 42, para. 1, S. 2(1) of the Regulation on Sub-Threshold Procurement (UVgO).

b) Completeness of the tenders and suitability documents All documents together with the necessary suitability documents must be submitted with the tender. The present coded forms must be completed and attached to the tender.

The tender documents submitted by the tenderer must clearly show that and/or how the requirements defined in the Specification of Services are fulfilled. Only the version of the specifications made available by the contracting authority is binding here.

Page 3 of 9

[Seite 4]

If, in the case of a partial performance, the Specification of Services contains a product specification with the additional remark "or equivalent" and the tenderer does not specify the product, the product that is put out to tender is deemed to be contractually owed.

You can provide evidence of suitability or the absence of grounds for exclusion in accordance with the requirements of the “Information and Special Application Conditions" via Pre-Qualification Database (Association of German Chambers of Industry and Commerce (DIHK)), which is freely accessible to the Procurement Office of the BMI. In this case, please enclose the certificate of the pre-qualification body, including your certificate code. Please note in this case that the verifications contained in the pre-qualification database fully satisfy the minimum conditions required in this award procedure (e.g. minimum loss amounts of the professional/business liability insurance, details of reference contracts, presentation of the tenderers). If the verifications in the pre-qualification database do not fully meet the requirements, additional proof and information must be enclosed with the tender.

c) Price information The tender must contain all the necessary price information in euros (net). Tenders which do not contain the required price information will be excluded from the further procedure in accordance with Section 42, para. 1, S.2(5) of the UVgO, unless this relates to insignificant individual items whose individual prices do not change the total price or do not negatively affect the evaluation sequence or the competition.

d) Deadline for the submission of tenders Tenders must be submitted by the deadline stated above. The deadline for the submission of tenders is a preclusive period. Tenders that are received late will be excluded from the evaluation in accordance with the requirements of Section 42, para. 1, S. 2(1) of the UVgO, unless the tenderer can show that it is not responsible for the delay. The risk of timely delivery lies with the tenderer.

e) Binding period The bidder is bound by the offer until the expiry of the binding period stated above. The offer cannot be amended or withdrawn during this period.

f) Changes to the tenderer's entries and changes to the tender documents Changes and supplementations to the specified tender documents are not permitted and shall result in the exclusion of the tender from the further award procedure pursuant to Section 42, para. 1, S.2(4) of the Regulation on Sub-Threshold Procurement (UVgO). Any contractual conditions attached by the tenderer will not be considered part of the contract. Insofar as the tenderer considers that explanations are required for the evaluation of the tender, these explanations are to be enclosed in separate attachments.

Until the expiry of the deadline for the submission of tenders, the tender can be withdrawn electronically via the tendering platform in text form, in writing, by fax or telegram. This is also

Page 4 of 9

[Seite 5]

possible for subsequent corrections or changes to the tenders up to the deadline for the submission of tenders.

Any changes made by the tenderer to its entries must be made in an unambiguous and document- proof form, cf. Section 42, para. 1, S. 2(3) of the Regulation on Sub-Threshold Procurement (UVgO).

3. Application and Tender Conditions

a) Proof of suitability Tenderers must prove their suitability and the absence of grounds for exclusion with their tender to the extent required by the contracting authority – see Section 35 of the Regulation on Sub-Threshold Procurement (UVgO). The contracting authority provides the "Suitability Form” for this purpose. If the tender is short-listed, self-declarations (including those of the other designated companies) must be confirmed on separate request by presentation of the certificates referred to from competent bodies. Certificates which are not drawn up in German or English are to be accompanied by a translation into the German or English language.

b) Bidding consortia If the tenderer does not wish to participate alone, but instead as a bidding consortium, the following must be complied with:

The bidding consortium is an association of several independent companies which jointly pursue the aim of winning the contract and, after the successful conclusion of the contract, to carry it out as a consortium. When submitting their tender, bidding consortia must name all members of the bidding consortium and specify the type and scope of the respective part of the service to be provided by the individual member. They must also authorise a member as their representative for the submission of declarations in the award procedure and the conclusion and implementation of the contract and must undertake a commitment to be jointly and severally liable for all obligations arising in connection with the contract. The “Declaration by the Bidding Consortium” form is provided for the details that are to be communicated, the authorisation and the commitment referred to above. Together with the tender, the form “Self-Declaration of Grounds for Exclusion" must also be submitted for each member.

In order to prove suitability, the required proof of suitability must also be submitted with the tender for each member according to its scope of services.

c) Reliance on the resources of other undertakings to ensure suitability, Section 34 of the Regulation on Sub-Threshold Procurement (UVgO) If the tenderer intends to make use of the services of other undertakings for the performance of a contract in order to ensure that it has the required economic, financial, technical and professional ability at its disposal (the “borrowing” of such capabilities from other undertakings in order to ensure reliability), it must specify the capacities provided for this purpose in its tender. The tenderer must show in its tender that it will have the necessary capacities of the other undertakings at its disposal in the event that its bid is accepted, that these undertakings are suitable and that there are no grounds for exclusion with respect to these undertakings. It is required to provide the name, Page 5 of 9

[Seite 6]

indicate the legal representative and contact details of these undertakings and to submit declarations of commitment from these other undertakings. For this purpose, the contracting authority provides the so-called "Declaration of Commitment for Subcontractors/´Reliance on the resources of other undertakings to ensure suitability´" form.

If the tenderer makes use of the capacities of other undertakings with respect to the criteria for economic and financial ability within the context of such a so-called "reliance on the resources of other undertakings to ensure suitability", these undertakings must be jointly liable for the execution of the contract; the declaration of liability must be submitted together with the tender.

If the tenderer makes use of the capacities of other undertakings in order to provide evidence of the required professional ability or relevant professional experience, these other undertakings must provide the services for which these capacities are required (Section 35 of the UVgO).

The use of the capacities of other undertakings for professional expertise or professional experience is only possible if these undertakings carry out the work for which these capacities are required.

d) Subcontracts, Section 26 of the Regulation on Sub-threshold Procurement (UVgO) If the tenderer intends to have parts of the work sub-contracted to third parties, it must state in its tender whether subcontracting is envisaged and, if so, which services are to be subcontracted. In the case of intended sub-contracting, the intended subcontractors must also be named – insofar as this is reasonable – (Section 26 UVgO). For this purpose the contracting authority provides the form "Declaration of Commitment for Subcontractors/´Reliance on the resources of other undertakings to ensure suitability´".

At the separate request of the awarding authority, the tenderer must prove, at a time to be specified by the awarding authority before the contract is awarded, that the subcontractors which are envisaged are suitable for the services to be provided by them and that there are no grounds for exclusion with respect to the subcontractors. The tenderer must also provide the awarding authority – upon its separate request – with the name, the identity of the legal representative and the contact details for these undertakings and submit corresponding declarations of commitment from the subcontractors.

The tenderer must replace subcontractors with respect to which there are grounds for exclusion or which do not meet the corresponding suitability criterion within a time limit to be specified by the awarding authority.

For an undertaking that provides a service, the tenderer must provide evidence of the professional ability required for the service, such as proof of training and professional qualifications or the relevant professional experience. In this case, the tenderer must prove the suitability of the subcontractor at the separate request of the contracting authority before the contract is awarded.

Page 6 of 9

[Seite 7]

e) Reimbursement of costs No remuneration will be paid for the preparation of the tender or for the entire participation in the award procedure. Any costs that are incurred will not be reimbursed.

f) Third-party funds The client may receive funds for orders in the form of a grant. The grantor reserves the right to check the use of this grant and is authorised to request books, receipts and other business documents for this purpose and to carry out local surveys itself or have them carried out by agents. To enable the client to fulfil this obligation vis-à-vis the awarding authority, the contractor must keep the necessary documents available and provide the necessary information and, if necessary, permit local investigations by the competent Court of Auditors or (where relevant) the European Commission, its agencies and bodies (e.g. to combat fraud (OLAF)) or commissioned third parties.

g) Award according to lots There is no splitting of lots. The tender must cover the entire range of services.

h) Authorisation from secondary tenders Secondary tenders are not permitted. Secondary tenders are excluded from the further award procedure according to Section 42, para. 1, S. 2 (6) UVgO.

4. Ambiguities, Questions from Tenderers and Site Visits

a) Ambiguities, questions from tenderers If the bidder has any questions about the invitation to tender, including the entire tender documents, these questions must be submitted exclusively on the tender platform www.subreport-elvis.de by entering the ELVIS ID under the menu item "Messages" by the deadline for bidder questions specified above.

Should contractual questions arise, these are to be clarified exclusively during the bidding period via the bidder questions. Any changes to the terms and conditions of the contract are not permitted in the tender and will lead to exclusion and are also not possible after the tender deadline! Negotiations before or after the award of the contract are not permitted in the context of a public invitation to tender.

Telephone enquiries will not be answered for reasons of equal treatment and transparency. Supplementary or corrective information or notes will be made available in German on the tendering platform www.subreport-elvis.de by entering the ELVIS ID. It is the bidder's responsibility to view this publication site by the deadline for submitting the tender and to obtain information there on the current status of the award. Responses relating to contractual conditions or the specification of services shall also become a binding part of the contract.

Page 7 of 9

[Seite 8]

b) Site inspection No site inspections are planned. Should a tenderer wish to visit the site, it must inform the contracting authority of this without delay after receipt of the tender documents. The contracting authority will take a decision on such a request within a short time. Provided that the contracting authority takes a positive decision, all tenderers will be offered a site visit for reasons of transparency and equal treatment.

IV. Review and Evaluation of the Tenders and Suitability Documents

The review and evaluation of the tenders will be carried out in accordance with the relevant provisions of the ARC (Act against Restraints of Competition) and UVgO. The review and evaluation of the tenders will be based on the following system:

1. Formal Review The tenders that have been received on time will be reviewed in order to ensure that they are complete and do not contain any errors. This review covers in particular • the timeliness of the submission of the tender, • the presence of all required signatures, • the presence of all required suitability documents and • compliance with the formal requirements specified by the contracting authority.

2. Substantive Check

The contract will be awarded to the most economically advantageous tender. To determine the most economically advantageous tender, the tenders accepted for evaluation will be assessed using the attached evaluation matrix. Failure to submit the suitability criteria will result in mandatory exclusion from further tender evaluation. The award criteria will be evaluated on the basis of the evaluation matrix

Proof of suitability and minimum requirements (exclusion criteria)

The contracting authority will then check the absence of grounds for exclusion and any self-cleaning in accordance with Section 125 GWB and, if necessary, make a decision to exclude the bidder in accordance with the legal requirements.

• Working language It should be noted that smooth written and verbal communication between the client and contractor must be possible in German or English for the entire duration of the contract. The bidder must declare that the working language for the realisation of the project is German or english, i.e. that all communication must be in German or English and that it will ensure this by deploying appropriate personnel. To this end, the bidder must sign the "Declaration on the working language" with binding effect.

Page 8 of 9

[Seite 9]

• Language in which the tenders and suitability documents must be written All parts of the tender must be written in German or English.

• Company profile/presentation of the company The bidder must enclose a company profile with the following information with the tender documents: • Date the company was founded • Locations of the company • Legal form of the company • Commercial Register Court • Sales tax ID no. (USt–ID), if possible • No. of Identification (Leitweg-ID) , if possible • Classification as an SME • Classification as Start Up • Listed on the stock exchange – yes/no • Nationality of the beneficial owner of the company • Description of the core business

Evaluation of the tenders (award criteria) Determination of the most economical tender Price: 70% Delivery Time: 10% Certified ISO 14001 or EMAS: 5% Ability to record signals from two RF-Inputs in parallel: 15%

Details see: Rating Matrix

Clarification of offers The contracting authority may request clarification of the contents of the tenders and the suitability documents and request additional documents. The principles of equal treatment and non- discrimination shall be observed.

Page 9 of 9

[Seite 10]

Declarations/Verifications Overview

Page 1 of 1

[Seite 11]

Suitability Form

Measure: Signal Analyzer & Generator Tablet

Code number: 521 / 2026 / 9650232 (EKG/Year/GV)

As proof of suitability, the information required by the contracting authority must be provided. The contracting authority reserves the right to verify the accuracy of the information provided here.

In the event of an application to tender by a bidding consortium, the information submitted to prove suitability must be provided by each member of the bidding consortium. When suitability is assessed, the information provided by the individual members of the bidding consortium is evaluated cumulatively.

If a tenderer relies on the capacities of other undertakings to prove its suitability, the information submitted to prove suitability must also be provided by the other undertaking/undertakings cited by the tenderer.

In the case of an invitation to tender conducted electronically, the contracting authority reserves the right to subsequently ask for the original declarations that were not submitted as the original. The tenderer therefore retains all declarations for a period of one year.

I. Pre-Qualification I am/we are pre-qualified and have been entered in the Pre-Qualification Registry under Pre-Qualification Registry: _________________________ Certificate number: _________________________ Passcode: _________________________

No further proof is then required here of the Verifications of Suitability that have been stored in the Pre-Qualification Registry.

Document “50 Suitability Form” Page 1 of 3

[Seite 12]

II. Ability to exercise the profession, including requirements regarding entry in a professional or commercial register

1. Specific self-declarations on the grounds for exclusion pursuant to Sections 123, 124 of the ARC

We hereby declare that none of the mandatory grounds for exclusion pursuant to Section 123 ARC exist: Yes No If No: verifications pursuant to Section 123 4 2 ARC respectively verifications of self-cleansing pursuant to Section 125 ARC are enclosed.

We hereby declare that none of the optional grounds for exclusion pursuant to Section 124 ARC exist: Yes No, the following reason for exclusion exists:

If No: verifications of self-cleansing pursuant to Section 125 ARC are enclosed.

We hereby provide the following evidence of self-cleansing pursuant to Section 125 ARC:

Circumstances according to proof according to Section 123 4 2 ARC respectively proof ARC of self-cleansing according to Section 125 ARC (Explanatory notes and supporting documents in a separate attachment)

The contracting authority assesses the self-cleansing measures taken by the tenderer and informs it whether they are sufficient. If no adequate self-cleaning measures have been taken, Section 126 ARC applies.

Document “50 Suitability Form” Page 2 of 3

[Seite 13]

III. Other declarations

1. Declaration on the Working Language

We hereby declare that the working language for the implementation of the project is German, i.e. that all communication will be in German or English.

2. Declarations DSGVO/ Electronic Invoicing

We hereby declare that we have read the Consent to the General Data Protection Regulation (GDPR) upon Conclusion of the Contract and the Declaration of Consent to Electronic Invoicing in accordance with Section 14 (1), sentence 7 of the German VAT Act.

Place, Date Name of the person(s) authorised to sign

Document “50 Suitability Form” Page 3 of 3

[Seite 14]

Profile of the Firm / Company Only for informational purposes!

• Following the conclusion of an award procedure and the award of the contract to a bidder, the contracting authority, as the contracting authority, is obliged to publish a notice of the awarded contract in the Supplement to the Official Journal of the EU. In this context, however, it is now mandatory to state the nationality of the natural person who is the beneficial owner of the company (within the meaning of Section 3 of the German Money Laundering Act) that has been awarded the contract, according to the entry in the register set up in accordance with anti-money laundering legislation (in Germany, the transparency register).

[Seite 15]

Declaration of Commitment Subcontractors and Undertakings providing

Resources in order to Ensure Suitability

☐ At the time of submission of the offer, it is not intended to utilise the services of subcontractors or companies lending suitability.

Or:

We, (Name of the subcontractor / affiliated company / third party)

undertake in the event of the award of the contract to

(Name of the tenderer)

to provide / make available the services / resources listed below to the tenderer for the above measure in the event of the contract being awarded and confirm that the specified means are available to us for the contractually agreed provision of services:

Range of Services Description of the Service

☐ The tenderer makes use of the professional and technical ability of our company. ☐ The tenderer makes use of the economic and financial ability of our company. ☐ In the event of the corresponding provision of resources in order to ensure the suitability of the tenderer, we undertake to be jointly and severally liable together with the above- mentioned tenderer for the execution of the order.

Place, Date Name of the person(s) authorised to sign

[Seite 16]

Declaration by the Bidding Consortium

☐ It is not the offer of a bidding consortium.

Or:

we, the members of a bidding consortium listed below, Executive member Member 2: Member 3: Member 4:

will form a consortium in the event that an order is placed. We hereby declare that • the executive member referred to above represents the bidding consortium in a legally binding manner with respect to the contracting authority; this includes declarations in the award pro- cedure, • the executive member is entitled to accept payments with unlimited effect for each member and • all members are jointly and severally liable for the fulfilment of the contract.

Furthermore, all of the above members of the above bidding consortium declare that for the reasons set out below, the formation of the bidding consortium does not constitute a breach of Art. 101 of the TFEU / Section 1 of the ARC and that we have not concluded any anti-competitive agreement in this respect:

Executive member

Place, Date Name of the person(s) authorised to sign

Member 2

Place, Date Name of the person(s) authorised to sign

Member 3

Place, Date Name of the person(s) authorised to sign

Member 4

Place, Date Name of the person(s) authorised to sign

[Seite 17]

Important information on electronic invoicing

The German Aerospace Center e.V. (DLR e.V.)

and its sites throughout the world have introduced electronic invoicing (= XRechnung). As an indirect federal agency, DLR has a legal obligation to process invoicing documents in the structured data format prescribed by the federal coordination agency (KOSIT = Koordinierungsstelle für IT Standards).

Deutsches Zentrum für Luft- und Raumfahrt e.V. is required by the E-Invoice Act of 4 April 2017 (BGBl. (Federal Law Gazette) I, 770 ff.) to receive electronic invoices via digital channels and to process them seamlessly. Thus, the requirements for a continuous, digital processing procedure and audit-proof archiving, pursuant to the E-Rech-V (eInvoice Regulation), are fulfilled.

Pursuant to section 14 of the UStG (German VAT Act), in conjunction with section 5 of the E-Rech-V, the electronic invoice in a structured data format is the original document and is to be submitted or supplied to the financial authorities. For the transmission of the electronic invoice in the structured data format, the OZG (Online Access Act)- compliant invoice receipt platform (OZG-RE) at https://xrechnung-bdr.de must be used.

Since 27 November 2020, electronic invoicing in a structured data format has been mandatory for billers for transactions with direct/indirect federal authorities/facilities. Exceptions to this obligation (e.g. direct orders up to €1,000 net (total order value)) are regulated in section 3, paragraph 3 of the E-Rech-V.

Section 4 of the E-Rech-V sets out the requirements for the invoice data model and for transmission. The public administration accepts XRechnung invoices as well as other electronic invoices that comply with the European standard EN 16931 and the E-Rech-V. In addition, all electronic invoices must comply with the conditions of use of the OZG-RE. All information about the XRechnung standard is available from the Koordinierungsstelle für IT- Standards.

If the total contract value does not exceed an amount of €1,000 net, it is possible to submit the invoice document by post or by email (PDF format).

Documents in paper and PDF format cannot be submitted via the federal administration portal!

Deutsches Zentrum für Luft- und Raumfahrt e.V. Supplier Accounting Linder Höhe 51147 Cologne

If settlement documents are submitted in PDF format or in paper form above a total contract value of €1,000 net, they are not in order and will be rejected by Deutsches Zentrum für Luft- und Raumfahrt e.V.

Invoice documents that have not been properly submitted do not constitute grounds for defaulting, as per section 286 of the BGB (German Civil Code).

If you have any technical questions regarding the OZG-RE, please contact the support department at Bundesdruckerei GmbH, Berlin, on +49 (0)30 – 25 98 44 36 or by sending an email to sendersupport- xRechnung@bdr.de.

Your supplier accounting team,

Cologne, August 2025

[Seite 18]

Requirements for invoice contents

In addition to the compulsory details for invoice items according to § 14 of the UStG, e.g. date of service/delivery, VAT ID of the service provider, consecutive/unique invoice number, name, address of the service provider and service recipient, etc., an electronic invoice must contain the following information in accordance with section 5 of the German E-Rech-V:

Routing identification number The DLR e.V. routing ID for all locations worldwide is: 992-03005-81. The payment date or, alternatively, the terms of payment Bank details of the payee De-Mail or email address of the invoicing party Additionally, an electronic invoice in a structured data format must contain the following information, if it was transmitted by the client to the invoicing party in advance or upon commissioning: Order number If DLR has not officially transmitted an order, the cost centre or the full name of the ordering party shall be indicated.

Supplier number (vendor number) according to the transmitted order.

Invoice format requirements

The respective current version of the XRechnung standard is to be used when issuing electronic invoices. A standard complying with EN 16931 must be used, provided it meets the requirements of the European standard for envoicing and the German E-Rech-V. The conditions of use for the OZG-RE must also be met. Invoice formats that do not meet these requirements cannot be considered and will be rejected by OZG-RE. Documents or attachments supporting the invoice must be included in the invoice record and may not be sent as an email or De-Mail attachment.

The maximum size of an invoice is 15 MB. The maximum number of supporting documents embedded into an invoice is limited to 200. Permitted file types for the embedded documents are: “png”, “pdf”, “jpg”, “jpeg”, “xlsx”, “ods” and “csv”. Attachments must not contain any active content (e.g. macros). Changes to these restrictions will be announced via the invoice receipt platform. Invoice documents with attachments that require a paper-based method of dispatch under other legal provisions (export certificates, customs documents or similar) are unaffected by the above regulations.

Requirements for the transmission of invoices

Only the OZG-compliant invoice receipt platform (OZG-RE), which can be accessed at https://xrechnung-bdr.de may be used for transmitting electronic invoices. This requires prior registration and activation of the desired communication channels. You can also find further information on electronic invoicing at the address given above. Electronic invoices delivered in any other way cannot be taken into account. It is not permissible to send invoices with the same invoice number in both electronic format and paper / PDF format.

Page 2

[Seite 19]

Information to be provided in line with sections 13 and 14 of the General Data Protection

Regulation (GDPR)

1. Name and contact of the controller / Responsibility for data collection German Aerospace Center (DLR e.V.) Linder Höhe 51147 Köln Germany Phone: +49 2203-6010

E-Mail: contact-dlr@dlr.de

2. Name and contact of the Data Protection Officer Data Protection Officer of the German Aerospace Center (DLR e.V.) Linder Höhe 51147 Köln Germany Phone: +49 2203-6010 E-Mail: datenschutz@dlr.de

3. Purposes and legal basis for the processing Personal data will be processed for internal use of DLR and will be used within the framework of DLR’s procurement activities to establish contact to potential suppliers and to perform legal procurement procedures. The legal bases are section 6 1 (b) und (c) GDPR. The data are processed in order to handle all procurement activities of DLR pursuant to the German procurement law.

4. Recipients of the personal data The data will be used within DLR by staff members to establish and perform procurement activities. In limited cases the company Creditreform AG as well as the Bundesamt für Justiz will receive and process personal data from DLR in order to meet the legal procurement requirements. These data might be personal data from you. Additionally, personal data might be obtained by staff members of customs authorities, export control and employees of Carousel Logistics GmbH.

5. Personal data which will be obtained from a third party

In some cases your personal data will be obtained from the company Creditreform AG as well as the Bundesamt für Justiz (Gewerbezentralregisterauszug). DLR will receive these data in order to meet the legal procurement requirements.

6. Retention period of the personal data At the end of a procurement procedure the personal data will be kept for no longer than it is necessary. Personal data will be stored as long as this is required by the law.

7. Rights of the data subject As a data subject, you shall have the right of access, erasure and rectification of your personal data as well as the right to restriction of processing and data portability – as far as the legal requirements have been met.

You shall have the right to lodge a complaint with a supervisory authority if you consider that the processing of personal data relating to you infringes the rules of GDPR.